How to Create a Rule in Outlook

You can use specific rules to automatically move, flag, and respond to email messages. Here, we have discussed how to create a rule in Outlook.

How to Create a Rule in Outlook

Rules can be used to automatically move, flag, and respond to email messages in Outlook. More so, it can be used to play sounds, sort messages to folders, and display new items.

Creating a rule is easy. For example, you can create a rule to move an item from a certain sender or with certain words in the subject line to another folder. You can create this rule directly from a message you've already received.

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How to Create a Rule in Outlook

Create a Rule in Messages

  1. On Outlook, first right-click on a message and select Rules >> Create Rule.
  2. Next, select a condition and choose what to do with the message that meets the condition.
  3. Choose a folder or create a new one, and select OK.
  4. To start using the rule, check Run this new rule now on messages already in the current folder checkbox and select OK.
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The message and any subsequent message that meet this rule will now appear in the folder.

Create a Rule from a Template

  1. On Outlook, go to File >> Manage Rules & Alerts >> New Rule.
  2. Next, choose a template and edit the rule description.
  3. Choose an underlined value, the options you want, and select OK.
  4. Select Next, choose the conditions, add the relevant information, and select OK.
  5. Select Next and finish the rule setup.
  6. Give a name to the rule, set up rule options, review the description.
  7. Choose Finish. You will likely get a warning that Certain rules will only run when Outlook is on. Select OK.
  8. Finally, select OK

How to Create a Rule in Outlook

Create a Rule Using the Rules Wizard

  1. Go to File >> Manage Rules & Alerts to open the Rules and Alerts dialogue box.
  2. Select New Rule on the Email Rules tab, and one of the templates from Step 1.
  3. From step 2, edit the rule description box, and click on any underlined options to set them.
  4. Finally, click Next.
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How to Delete a rule

To delete a rule, do this;

  1. Go to File >> Manage Rules & Alerts.
  2. See the Rules and Alerts dialogue box, and select E-mail Rules.
  3. Next, choose the rule you want to delete.
  4. Finally, click Delete >> OK.

How to Create a Rule in Outlook

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