How to Set up Out of Office in Outlook

Would you like to send automatic replies outside working hours to people mailing from outside your organization? Here, we have explained how to set up out of office in Outlook.

How to Set up Out of Office in Outlook

The out of office feature in Outlook allows you to send automatic replies to people outside your organization. Using the send automatic reply messages to senders outside my organization option, you can specify a response to be automated whenever you are out of the office.

Automatic out-of-office replies can be set up in two ways depending on the type of email account you use. You can find out how to do this below.

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How to Set up Out of Office in Outlook

Click File and select the image that matches your version of Outlook. If you are able to see the Automatic Replies button, then you can simply proceed to set up an automatic reply. Otherwise, follow the steps below.

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Click Select File >> Automatic Replies >> Tools >> Out of Office Assistant. See the Automatic Replies box and select Send automatic replies.

Additionally, you can input a date range for automatic replies to turn off automatic replies when the date and time-lapses. Otherwise, you have to do it manually.

How to Set up Out of Office in Outlook

Alternatively, you can set up your out-of-office message using Rules and Alerts. To add a message to send to teammates and colleagues when you are out of the office, go to the My Organization tab and type the response that you want.

Choosing to send automatic replies to anyone outside your organization will automatically send a reply to every email and newsletter. To avoid responding to adverts and junk emails, you can choose My contacts only.

Once you are all set, select OK to save your settings.

How to Turn Off Out of Office Replies

If you have a change of mind and would no longer want to send automatic replies, find the message under the ribbon with the information and choose Turn off.

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However, instead of turning of the feature, you can simply change the dates for your automatic reply.

Automatic Replies can also be updated from Outlook for iOS or Android.

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How to Set up Out of Office in Outlook

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