How to Add an Email Signature in Outlook

Trying to add a signature to include in your Outlook emails? Here, we have discussed how to add an email signature in Outlook.

How to Add an Email Signature in Outlook

Signatures in emails are a standardized block of text added to the end part of email messages. They can contain specific information like the sender’s name and title, email address, phone number, image or a digital business card.

Adding a signature in Outlook is easy. It will allow email messages to know more professional details about you. Meanwhile, you can create as many signature blocks as possible in Outlook. These signature blocks can be inserted automatically into your new email messages.

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You can also create unique signatures in either formatted text, images, links, or embedded digital business cards which can be assigned to each email address you send in Outlook.

How to Add an Email Signature in Outlook

To use a signature in an email message, you first need to create your signature and have it saved.

How to Create an Email Signature

  1. Simply sign in to, go to Settings and view all Outlook settings at the top of the page.
  2. Now choose Mail >> Compose and Reply.
  3. Check under Email signature and type your signature. You can also use the available formatting options to change the appearance of your signature.
  4. Select the Automatically include my signature on new messages I compose checkbox to allow your signature to appear at the bottom of all new email messages that you send. In addition, you can select the Automatically include my signature on messages I forward or reply, if you want the signature to appear on forwarded messages or messages you reply to.
  5. However, you can manually add your signature to a selected message if you don’t want either of the options. Choose Save one you are done.
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How to Add an Email Signature in Outlook

Add an Email Signature in Outlook

  1. Start Outlook and create a new email to create a blank email message.
  2. Check the ribbon bar for the Signature settings. Visit the ribbon bar and click Signature and insert a signature in an email or create new ones.
  3. To create a new signature, from the Signatures and Stationary window, click New.
  4. Give a name to the new signature and click OK.
  5. Enter your signature and format the signature in the text box.
  6. Next, create the signature text and choose to automatically use it in new email messages if you’d prefer that.
  7. Finally, click OK to save your changes.
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How to Manually Add a Signature to a Message

You can add a signature to an email message manually when you write if you have created a signature before and didn't choose to automatically add it to all outgoing messages.

Here is how to do it;

  1. Create a new message and type your message.
  2. Now choose Insert signature from the bottom of the compose pane to add your signature.
  3. Once your email message is ready, click Send.

How to Add an Email Signature in Outlook

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